You can use Google Calendar’s Appointment Slots function to create appointments that other users can book. For example, faculty can create office-hour or class-presentation appointment slots that students can then book themselves. This function creates an additional view of your calendar that only shows the available appointment slots. Visitors can then click on a time slot to book it. Then once a time is booked, the time is filled in and unbookable by others.

1. Slots With Duration Google Calendar 2019
2. Slots With Duration Google Calendar 2020
3. How To Use Appointment Slots In Google Calendar
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Note: Appointment Slots are currently only available to Google Apps users (i.e., not to personal Gmail users). Users must be signed in with their Daemen email to access the appointment slots.

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Calendar ID: Calendar identifier. Number of Available Slots (Number): The number of available slots that are available on the user's calendar for that time frame. Given the Duration input field value, this is the number of events with the given duration that can fit in the user's schedule. The first step is to open a new tab and click Google apps waffle. With your mouse, click and drag on the start time, then drop it on the end time. Type your title. If you are creating appointment slots for student appointments, consider naming it office hours. Click Appointment slots. Click Duration in minutes.

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There are several things you can do with appointment slots:

• Setting up appointment slots
• Adding others to the appointment
• Inviting others to book appointments

Setting Up Appointment Slots

1. Go to Google Calendar.
2. Click on the date you want to set the appointment slots for.
3. In the event box, click “Appointment slots”. Enter the event title, time frame, and slot duration then click save. For example: If you select the time as “9am-11am” and with “slots with duration of 30 minutes” then 4 appointment slots would be createdeach lasting 30 minutes during that time period.

4. Once saved, click on the appointment to edit the event and add additional details like location or description.

Adding Others to the Appointments

How To Use Appointment Slots In Google Calendar

Adding others to the appointments is not the same as inviting them to book an appointment. When adding someone to the appointments, they will be invited to every appointment so only add people who will be assisting with all the appointments (i.e. – if it is for an Office or Department, you may want to add others in the office so they can see the appointments).

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1. Click on the appointment slots and select “Edit”. Enter their username in the “Add Guests” field (to the right).

Inviting Others To Book Appointments

You must set up the actual appointment slots before others can book them.

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1. Go to Google Calendar.
2. Click the appointment slot event on the calendar, then click on “Go to appointment page for this calendar”.
3. Copy the calendar’s appointment page link found at the top of the page.
4. Email this link to people looking to book an appointment.

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You can create blocks of time on your calendar designed to let others reserve an appointment with you. These are called Appointment Slots in Google Calendar. For example, professors can invite their students to reserve time during office hours each week. More detailed instructions can be found onGoogle's Documentationpage.

Creating a new appointment slot block

You can only create appointment slots while viewing your calendar in the Day or Week views. Make sure you are viewing your calendar in a web browser on a computer and not using the Calendar mobile app.

1. Highlight the block of time you wish to make appointment slots.
2. When the event window pops up, choose Appointment slots out of the row of options below Add title. The event window will change.
3. The default will be to have multiple slots set to 30 minutes apiece. You can change this timeframe, or you can also choose to have the whole block of time be a one-time slot by clicking Slots with duration and choosing Single slot.
4. Set the duration you want your time slots to be, enter a title for the appointment slot block, and choose what calendar you want your appointment slots on (the default is your personal calendar).
5. Click More options to set up recurring time slots and add more information such as location or description. Then click Save.

Invite others to reserve an appointment slot

1. Once your appointment slots are saved, click on the block of time again to see the event detail pop-up.
2. In the pop-up, click the link that says Go to appointment slot page for this calendar.
3. A new page will open in another tab in your browser. That new page is what others will use in order to schedule one of those slots you just created.
4. Copy and paste the appointment page URL link from your web browser.
5. Share the URL link for that page with anyone you want to reserve an appointment slot.

As a note: when you look at the appointment slot page for your calendar, you will also see all of your other appointments and events - that is because you are the calendar owner. Others will only be able to see what they have been given permission to see, which may only include the appointment slots you've created.

Tips and helpful information

• More than one person will be able to reserve a single block of time if it has not been approved by you yet.
• A scheduled time slot is only officially approved when you respond yes to the meeting request.
• Both you and the individual can change your meeting response to no, or delete the meeting, at any time.
  • This removes the time slot for the individual you are meeting and opens that time slot back up on your calendar.
• You can edit appointment slots at any time the same way you edit events on your calendar.
• All edits made to your appointment slots are automatically reflected on the appointment slot page for your calendar, so you do not need to re-share the link to your potential attendees.